Privacy Policy for LUXE Aesthetics and Wellness

Last Updated: March 17, 2026

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LUXE Aesthetics and Wellness

Phone: 425-530-4360 | Email: Krystle@LuxeAesthetics.biz

Instagram: @LuxeAesthetics.Wellness

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NOTICE OF PRIVACY PRACTICES ​

Our Legal Responsibilities 

We are required by law to give you this notice.

It provides details on how we may use and disclose protected health information (PHI) about you, and describes your rights and our obligations regarding the use and disclosure of that information.

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• We shall maintain the privacy of your protected health information and provide you with this notice of our legal duties and privacy practices.

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• We reserve the right to change these policies at any time. If we change our privacy policies, we will notify you of these changes immediately. The current policy in effect applies to all your current and past health information.

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• You may request a copy of our notice at any time by contacting LUXE Aesthetics and Wellness.

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How We May Use or Disclose Your Protected Health Information (PHI) 

​The following examples describe ways that we may use your protected health information for your treatment, payments, and healthcare operations. Not every specific use or disclosure in a category is listed.

• Treatment: We may use and disclose your PHI to provide you with medical treatment/ medical aesthetic services (such as neuromodulator treatment, lip fillers, IV hydration, or medical weight loss). This includes disclosing your PHI to other medical providers, trainees, therapists, medical staff, and office staff involved in your care. For example, your provider might consult with another provider to coordinate your care or contact a pharmacy to call in a prescription.

   

• Payment: Your PHI may be used to obtain payment from an insurance company or another third party, such as providing info for a medication pre-authorization.

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• Health Care Operations: We may use or disclose your PHI to operate this medical practice. These activities include training students, reviewing cases with employees, utilizing information to improve the quality of care, and contacting you via telephone, email, or text message to remind you of appointments.

   

• Business Associates: If we share your PHI with third-party "business associates" (such as a billing service), we will maintain a written contract that contains terms to protect the privacy of your information.

   

• Marketing Activities: We may use and disclose your PHI for marketing activities. For example, we might send you a thank-you card in the mail with a coupon for specialized services or products, or send info about services that may interest you. You can contact us at any point to stop receiving this marketing information.

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Other Permitted Uses and Disclosures

• Written Authorization Required: We will not use or disclose your PHI for any purpose other than those identified in this policy without your specific, written authorization. You may revoke this authorization at any time in writing.

   

• Appointment Reminders: We may contact you via text, phone, or email to remind you of an initial visit, follow-up visit, or lab work.

   

• Others Involved in Your Health Care: We may disclose PHI to your family members or friends if we obtain your verbal agreement, or if we give you an opportunity to object and you do not do so. If you are unable to agree or object (e.g., due to an urgent or emergent need), we may disclose info using our professional judgment if it is determined to be in your best interest.

   

• Research: We will not use or disclose your health information for research purposes unless you give us explicit authorization.

   

• Organ Donation: If you are an organ donor, we may release PHI to organizations that handle organ procurement or transplantation.

   

• Public Health Risks: We may disclose your PHI to prevent or control disease, report adverse events from medications or products, prevent injury, disability, or death to public health authorities, government agencies, or the Food and Drug Administration (FDA)

   

• Law Enforcement & Legal Proceedings: We will disclose PHI when required by federal, state, and/or local law ; in response to a lawsuit, court action, administrative action, or subpoena ; or to a law enforcement official in response to a court order, warrant, or subpoena.

   

• Worker's Compensation: We may disclose your PHI to worker's compensation or similar programs.

   

Your Rights Regarding Your Protected Health Information 

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1. Access to Medical Records 

You have the right to access and receive copies of your PHI used to make decisions about your care. You must submit a written request to the contact person listed below. We reserve the right to charge a reasonable fee for the time and duplication costs.

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2. Amendment 

If you believe your PHI is incorrect or incomplete, you may ask us to amend it. You must submit a written request explaining why the information should be amended. We may deny your request if it is not in writing, lacks a reason, or if we believe the information is currently accurate and complete. If denied, we will provide a written explanation.

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3. Accounting of Disclosures 

You have the right to receive a list of instances in which we disclosed your PHI, excluding disclosures made for treatment, payment, healthcare operations, or those made pursuant to a valid authorization. You must submit a written request to the contact person below. The accounting covers disclosures up to the applicable statute of limitations years prior to the request date and will include the date, recipient name, description of info, and reason for disclosure. We reserve the right to charge a reasonable fee for this process.

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4. Restriction Requests 

You have the right to request a restriction or limitation on the PHI we use or disclose for treatment, payment, or healthcare operations. We shall accommodate your request except where the disclosure is required by law. This must be submitted as a written request to the contact person at the end of this policy.

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5. Confidential Communications 

You have the right to request that we communicate with you about healthcare matters in a certain way or at a certain location. We will accommodate reasonable requests that allow us to continue to bill and collect payments.

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6. Paper Copy of This Notice 

You may request a hard copy of this policy at any time, even if you previously reviewed and signed it electronically.

Complaints & Contact Information 

If you believe your privacy rights have been violated, you may file a complaint with our office or with the U.S. Department of Health and Human Services. We will provide you with the address to file your complaint with the government upon request. You will not be penalized for filing a complaint.

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Privacy Official & Contact Person:  Krystle Garalde, Registered Nurse and Founder of LUXE Aesthetics and Wellness. 

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LUXE Aesthetics and Wellness ​

Phone: 425-530-4360

Email: Krystle@LuxeAesthetics.biz

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Electronic Patient Acknowledgment 

By providing your electronic signature below, you acknowledge and agree to the following:

You have read, understood, and been made aware of your Patient Rights and the HIPAA Notice of Privacy Practices of LUXE Aesthetics and Wellness.

 

• You agree to the terms regarding how your protected health information (PHI) may be used, disclosed, and protected as outlined in this policy.  You acknowledge that you have the right to request a paper copy of this notice at any time.

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